In the course of conducting business in the UAE, companies may occasionally be required to produce a **Private Export Report**. This is a specialized document that provides a detailed account of a company`s export activities over a specific period. It is not a standard requirement for all businesses but may be requested by certain government bodies, financial institutions, or international partners for verification and due diligence purposes.

Unlike standard export declarations that accompany individual shipments, the Private Export Report is a consolidated summary that offers a comprehensive view of a company`s export performance. It serves as an official testament to the company`s international trade activities.

This guide provides an overview of the Private Export Report in the UAE for 2025, explaining its purpose and the general process for obtaining one. T4me offers specialized documentation services to assist companies in preparing and obtaining such reports.

The Purpose of a Private Export Report

A Private Export Report may be required for several reasons:

• Financial Due Diligence: When a company is applying for a large loan or seeking investment, a bank or investor may request this report to verify the company`s export revenues and international market presence.
• Government Tenders: When bidding for certain government contracts, particularly those related to international trade or logistics, a company may need to provide this report to demonstrate its experience and capabilities.
• Free Zone Compliance: Some free zone authorities may request this report as part of their compliance and monitoring procedures, especially for companies with a trading license.
• International Partnerships: A potential international partner or distributor may ask for this report to verify a company`s export history before entering into a business relationship.

How to Obtain a Private Export Report

The process for obtaining a Private Export Report typically involves the following steps:

1.  Compile Export Data: The company must first compile all the necessary data related to its export activities for the required period. This includes details of all export shipments, such as:

•        Dates of export
•        Description of goods
•        Value of each shipment
•        Destination countries
•        Copies of export declarations and bills of lading

2.  Engage a Chartered Accountant: The compiled data must be reviewed and verified by a licensed and accredited chartered accountant in the UAE. The accountant will prepare a formal report based on the data and their verification.

3.  Auditor`s Certification: The chartered accountant will issue a certified report on their official letterhead, confirming the accuracy of the export data. This is the Private Export Report.

4.  Submission: The certified report can then be submitted to the authority or institution that requested it.

How T4me (t4me.com) Can Assist You

Preparing a Private Export Report requires meticulous data compilation and coordination with a licensed auditor. T4me can streamline this process for you.

Our services include:

• Connection to Auditors: We can connect you with reputable and accredited chartered accountancy firms in the UAE who are authorized to prepare and certify such reports.
• Document Management: We can assist you in gathering and organizing the necessary export documentation required by the auditor.
• Process Coordination: We manage the process with the audit firm to ensure the report is prepared accurately and delivered on time.

Frequently Asked Questions (FAQ)

1. Is a Private Export Report a mandatory document for all companies?

No, it is not a standard mandatory document. It is only required in specific circumstances when requested by a third party.

2. What is the difference between an export declaration and a Private Export Report?

An export declaration is a document filed for each individual shipment that leaves the country. A Private Export Report is a consolidated summary of all export shipments over a period, certified by an auditor.

3. Who can certify a Private Export Report?

Only a chartered accountant who is licensed to practice in the UAE can certify this report.

4. How long does it take to get the report?

The timeline depends on how quickly you can compile your export data and the schedule of the audit firm. It can typically take one to two weeks.

5. What period does the report cover?

The report will cover the period specified by the authority requesting it, which is usually the last financial year.

Conclusion: A Certified Record of Your Export Success

The Private Export Report is a powerful document that provides a certified and credible record of your company`s international trade performance. It can be a key tool in securing finance, winning contracts, and building trust with international partners.

While it is a specialized requirement, the process of obtaining the report is straightforward when you have the right professional support. By working with a licensed auditor and a service provider like T4me, you can ensure your report is prepared with the accuracy and authority it requires.

Contact T4me (t4me.com) today for assistance in preparing your Private Export Report. Let us help you showcase your company`s export credentials with a professionally certified document.