For any employee moving to the UAE, the visa application process can be a stressful and anxious time. They are often in the dark about the status of their application, leading to a constant stream of questions to the HR department: “Has my application been submitted?”, “Is my medical test scheduled?“, “When will my passport be returned?“. This creates a significant administrative burden for the HR team and a poor onboarding experience for the new employee.
In a world where we can track a food delivery to our doorstep in real-time, it’s time to bring the same level of transparency and convenience to the employee visa process. A dedicated mobile app for visa tracking can transform this experience, providing employees with real-time updates and a clear view of their application journey, all from the convenience of their smartphone.
Building a custom mobile app might seem like a complex and expensive project, but the integrated solution from T4me (Transactions For Me) and Orca App, as partners in the SKP Business Federation, makes it fast, easy, and affordable. T4me is a leading provider of visa and PRO services, and Orca App is a powerful no-code platform for building custom mobile applications. Together, we have created a unique service that combines our visa processing expertise with a ready-to-deploy mobile app solution.
This article explains the benefits of a visa tracking mobile app and how our integrated service can enhance your employee onboarding experience.
The Problem with the Traditional Visa Process
| Problem | Description |
|---|---|
| Lack of Transparency | Employees have no visibility into the status of their visa application, causing anxiety and frustration. |
| High Volume of Queries | HR departments receive numerous questions from employees seeking updates on application status. |
| Inefficient Communication | Communication often occurs through a fragmented chain of emails and phone calls between employees, HR, and the PRO. |
| Poor Onboarding Experience | Uncertainty and lack of communication create a negative first impression for new employees. |
The T4me & Orca App Integrated Solution: A Visa App for Your Company
Our collaborative service provides a custom-branded mobile app for your employees, fully integrated with our expert visa processing services.
1. T4me: The Expert Visa Processing Engine
T4me’s team of expert PROs manages the entire visa application process from start to finish. As we complete each key milestone, we update the status in our central processing system. These milestones include:
- Application Lodged
- Medical Test Scheduled
- Emirates ID Biometrics Appointment Booked
- Visa Stamped in Passport
- Emirates ID Card Received
2. Orca App: The Mobile App Platform
The Orca App platform provides the technology for your custom-branded mobile app:
- Real-Time Status Updates: The mobile app is directly integrated with T4me (t4me.com)’s processing system. When our PRO updates the status of an application, the employee receives an instant push notification on their phone.
- Document Depository: The app provides a secure place for employees to upload required documents (like passport copies and photos) and to download their visa and Emirates ID copies once issued.
- Appointment Calendar: All key appointments, such as the medical test and biometrics, are automatically added to a calendar within the app.
- Custom Branding: The app is fully branded with your company’s logo and colors, providing a professional and seamless employee experience.
The Advantage of a Mobile-First, Integrated Approach
| Feature | Traditional Process | The Integrated App Model |
|---|---|---|
| Employee Experience | Anxious and uncertain. | Transparent, convenient, and empowering. |
| HR Workload | High volume of manual queries and updates. | Significantly reduced workload, as employees can self-serve for status updates. |
| Communication | Fragmented and reactive. | Centralized, proactive, and automated through push notifications. |
| Efficiency | Slow and inefficient. | Streamlined and digitally-enabled process. |
| Brand Image | Outdated and frustrating process. | Modern, professional, and tech-savvy employer brand. |
Conclusion: A World-Class Onboarding Experience
Your employee’s first impression of your company is formed during the onboarding process. A smooth, transparent, and digitally-enabled visa application process sets the right tone from day one. The integrated visa tracking mobile app solution from T4me and Orca App provides the perfect combination of expert service delivery and cutting-edge technology. We take the stress and uncertainty out of the visa process for your employees, and we free up your HR team from the burden of manual status updates. It’s a smarter, more efficient, and more human way to welcome your new talent to the UAE.